A cover letter is a one-page introduction to potential employers that accompanies your resume. It’s an opportunity to expand on your skills and experience, detail your reasons for applying, and express your knowledge about the company. A hiring manager can see how your skills and background align with the role, and how you can add to their team.

Header

Use the same heading and format that appears on your resume , including your name, email, phone number, address, and LinkedIn profile.

Recipient

Address the letter to a specific individual and avoid generic openings such as “To Whom It May Concern” or “Dear Sir or Madam.” If you cannot determine the recipient, name someone with a specific or general job title, such as “Director of Editorial Services” or “Dear Hiring Committee.”

Content

Introduction: Explain what position you are applying for, how you found the position, and why you are interested. An enthusiastic and positive tone is key.

Qualifications: The next paragraph should highlight specific skills and achievements that describe how you are prepared to be successful in this job. Carefully review the job description and identify the desired qualifications that you possess. Be careful not to restate the facts of your resume. Provide examples and add context about what makes you a strong candidate.

Company fit: This paragraph should demonstrate your knowledge of the employer and how you make a good fit with the position and company.

Closing: Note any follow-up you intend to do and show appreciation for their consideration of your application.

Next steps

After sending your resume and cover letter, follow-up on your application, if possible, within a week or two of your application. You may contact Human Resources, but it’s best if you can determine the hiring manager. Do your research on LinkedIn and Handshake to see what alumni work at the organization and whom might be your supervisor.

Start making connections and inquiries, informing them of your interest in their position and company. If you met someone in person at a career fair or networking event, highlight those interactions and note something from your conversation. Unsure how to start conversations? Use our Guide to Networking.

You should inquire once, or possibly twice, but avoid pestering people. Making multiple attempts to contact someone will create a negative impression. Inquire for genuine reasons, and always be polite, professional, and appreciative of their time.