Manage Work Study Jobs
Login and Password
Each designated work study contact person will use their PawPrint and password to logon to the Work Study Employment site. The designated contact person will be responsible for maintaining all jobs submitted and all student activity in his/her area. Secondary contacts may be added, but they will have read only access.
In order to add primary or secondary contacts, please include: Name, Employee ID, e-mail address, address, phone, and department. The primary contact person, or the original contact person, will be able to view, add, edit, delete and modify all job activities for his/her area.
Submit New Jobs
Departments must submit work study jobs online. For each department, a person is chosen to have access to the online employment database. This person is also responsible for the student’s payroll (fiscal contact). Once assigned, the department contact will go online to choose the Submit new jobs to the Work Study Employment Office (WSEO) option, enter the job description, and click Save at the bottom of the new form. This is only for new submissions.
A work study contact person will make desired changes to job descriptions using the online system. In the Employer Center designate the semester, click on 2. Review, Edit, Delete, or Print existing job submissions. Click on the Job Number for the desired job and review job as previously submitted. Make desired changes and click Save at the bottom of the online form. All changes to the job descriptions must be made through this process.
Note: Each newly submitted or revised job will be sent electronically to the Work Study Employment Office for confirmation. Once reviewed for fair hiring practices, jobs will be confirmed and immediately sent to the open job database where it can be viewed by eligible work study students.
Print or Delete Jobs
Work Study jobs can be printed for departments by clicking on the 2. Review, Edit, Delete, or Print existing job submissions in the Employer Online Center. Scroll to the bottom of the form, click on Print, and follow further instructions. To delete a job, repeat the print job instructions but choose Delete button to eliminate a job. You cannot Delete any position that has ever had a student in it. To remove it from the view of students, just change the number of positions available to zero.
Resubmit Jobs for New Academic Terms
There are two ways to submit a job for a new academic term:
- For a small number of positions use the 2. Review, Edit, Delete, or Print existing job submissions option. Choose the current Academic Term, click on the blue position number of the position that you wish to resubmit. Once open, change the semester from the current semester to the new semester. Scroll to the bottom of the page and click on Save. You must do this for each position.
- Go to 3. Copy existing jobs to a new Academic Term. Select the current semester from Copy Jobs From and select the new semester from Copy Jobs To All positions will be transferred. If there are positions that you did not want transferred you can edit or remove them by using the 2. Review, Edit, Delete, or Print existing job submissions function.
Employers will need to resubmit jobs by April 15th for the summer and fall/winter terms. Of course, jobs may be resubmitted at the employers’ convenience; however, to better the chances for a student to view the job, resubmit jobs by April 15th. Work study financial aid packaging will start reaching students in late April or early May.
Maintaining Number of Jobs Available
First, employers will be sent an email each time a student selects one of their positions. See below.
Students name has accepted:
Job Number: MU 111
Job Title: Student Assistant
Supervisor: Truman the Tiger
Student Email: firstname.lastname@example.org
Employers will be able to see a Student List of all applicants for their positions in the 2. Review, Edit, Delete, or Print existing job submissions option. For each new applicant, the number of jobs available will decrease. Therefore, it is important for the employer to “release” any students who are not hired.
To do this go to 5. Hire or Release Student and Print Referral Forms, click on the name of the specific student, and indicate Release if a student is not working or Accept if a student is hired. It is important that an employer “accept” if he/she has been hired to communicate to the Financial Aid Office and the Work Study Employment Office regarding a student’s employment. If an employer needs to increase/decrease total number of jobs available, they must edit the specified job to modify the number of total positions available.